Overview - Events to-do list for Admins

Whether you're setting up your first DPG-powered event site or are already a regular, here are some things to do and consider.

Setting up an account

Create an account - if this is your first time using DPG, you'll need an account for your team or organisation. You can run multiple events and websites from the same account, or you may prefer to set up separate accounts for each event.

Set up billing - upgrade your account to access the full features, storage and bandwidth.

Set up Slack notifications - for larger teams, Slack integration allows you to easily monitor account activity from your users in real-time.

Once you have decided which galleries you require and settled on your workflow, you can create your websites.

Create a Public Gallery - to display content for public browsing.

Create a Press Gallery - a secure site with logins where users can download content.

Adding new sections - after you've made your sites, add and configure any new pages and navigation items tailored to your content.

Preparing for an event

Add users - each member of your team should have their own DPG login. Users can belong to multiple accounts, so existing DPG users can be added while new users can be invited to create their own login.

Configure users - this includes creating metadata profiles for Photographers, bonding them to sets and setting up constant keywords. Other members of your team such as Picture Editors can also be restricted to sets specific to this event. You should check these user settings prior to each event.

Rules, automation and settings

Set up duplicate handling - avoid duplicates in your account by setting up duplicate handling.

Image upload rules - image upload rules can help detect potential issues with new uploads, such as images without metadata or those in the wrong size or format.

Set the time days begin - if your event runs into the night, you can choose what time the day "starts", preventing images from past midnight showing up in the wrong day's section in your gallery.

Set up watermarks - set up automatic watermarking of images.

Serial number matching - for events with one central editor doing all the uploading, DPG can match serial numbers of cameras to Photographer metadata profiles and create correct Photographer credits.

Briefing your team

Whether your team is experienced with DPG or using it for the first time, it's a good idea to provide them with a brief. This should include a definitive list of keywords to use and the format for any titles or captions they should enter. You may want to decide on a file naming convention and suggest the sizes and compression level of images.

Make sure that each user has access to the event account. Ask all Photographers to upload a test image to check that things like metadata and export settings are set up correctly and that everyone is bonded to the correct set prior to the start of the event.

You may find the following articles useful to share with your Photographers:

Guide for Photographers - Everything Photographers need to know to get started.

Syncing camera times - Photographers should check that their camera date and time settings are correct before every event.

Keywords for photographers - our guide to using keywords in DPG. You should also provide your Photographers with a list of keywords to use.

Image export settings - our suggested export settings for Photographers.